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How to Get Your Business Featured in Westchester Magazines

PR Tips to Gain Exposure in Print

Westchester PR firm shares how to get published in westchester magazines

Wondering how to get published in print publications, but not sure how to go about it without insider advice and connections? Then be sure to follow RMG’s top 12 tips on how to create media magic inside the pages of your favorite print publications.

As experts in public relations, we have secured numerous editorial placements for clients. Below, we boiled down years of pitching and securing print placements to give you our top advice on how to get your story told and featured in the print magazines you love most.

Top 12 Tips on How to Get Published in Print

1. Create a spectacular image-driven website. Lifestyle journalists and editors will go to your website first when considering covering your business in the pages of their glossy magazine. Not only are they looking to vet you as a credible business, but they are also looking with an art director’s eye at your corporate imagery. Does your company have at least a handful of drop dead gorgeous high-res images ready to go that are fresh and on trend? Be certain you use the “show, don’t tell” motto when it comes to brand imagery. Luckily, there are simple programs available to you today, so you don’t need to understand code to design an attractive site.

2. Produce your own media. A common mistake that entrepreneurs make is forgetting to create their own media before, during and after a client engagement. Capturing multimedia (images, videos, memes and even livestreams) is more important than ever when it comes to digital marketing. All of these assets can provide valuable social proof to an editor from a third party perspective on why you are the best at what you do. So, make certain to discuss the possibility of “capturing media” with your clients before you start your next project so you can leverage it in the pitching process.

3. Hire a photographer. Want to woo a magazine editor with your images? Look inside the publication you most covet and check out the photo credits. Is there an award-winning photographer the magazine uses over and over? Hire the photographer for your next post-project photo shoot. Then, leverage the images and share them with the media the next time they are considering covering you.

4. Send images in the correct format: Jpeg? Tiff file? High res? Low res? No, this isn’t a foreign language; just standard formats for sending images. High-resolution images are required for print publication, but the huge files can clog—or crash—an editor’s inbox, so consider sending images via Dropbox or other cloud sharing sites.

5. Do your media research and pitch accordingly. Targeting media correctly is an art. And it takes a lot of time and pinpointed research. Conduct detailed background research of other local, regional and blog outlets that you want your business to appear in. Remember to focus on your niche market and find the publication that best covers your areas of expertise.

6. Determine the correct editor and use email. Score! You have the list of publications you want to appear in ready to go. Next, it is time to determine which writers and editors at each magazine would cover your story. The goal is to find the golden egg: their email address. While this may sound easy, editors are especially adept at keeping their email addresses private. This is why PR firms pay big bucks to have instant access to media research and aggregation services (such as Cision). Plus, editors are notoriously busy and don’t have time to read every press release and pitch that comes their way. Publicists are great at crafting detailed, yet short email subject lines that get the attention of the top editors.

7. What about exclusivity? It’s an unwritten media ‘no-no’ to pitch the same story to multiple outlets. Two competing magazines don’t want to showcase your business using the same story angle. So, offer your story idea and accompanying media gallery as an exclusive first. If you get a polite ‘no thank you,’ then move onto the next publication’s editorial team while continuing to refine your pitch each time.

8. Don’t skip entering contests. While entering a professional contest may seem time- consuming and trivial, don’t pass on the opportunity. Design awards and professional award opportunities come with the bonus of free publicity if you win. And, even if you don’t win the award, editors keep a list of up-and-coming professionals on their minds for future story considerations.

9. Separation of church and state. Don’t confuse advertising with editorial. Most of the time (except when it comes to advertorial), advertising and editorial are complexly different departments within each publication.

10. Social media and content integration. Use the multimedia you create with your projects for a consistent pipeline of brand messaging and consumer engagement via your social media channels, blogs and web site. Regional editors are constantly viewing what’s happening on social media, so be certain to always include locally-used hashtags and engage in online conversations with other local business people, influencers and media outlets.

11. What about Westchester? Remember, editors cover “beats” or locations. If your business is outside the greater Westchester region, then you may be wasting the editor’s time if you pitch them a story that is way outside of their coverage area. Be certain the editor immediately knows that your business is located within the publication’s editorial “map.” You can get a better idea of a publication’s coverage area by requesting a “media kit” from their advertising department. Usually found buried inside a publication’s website (and downloadable as a PDF), a magazine’s media kit includes eye-opening information on readership demographics, advertising space details and the all-important editorial calendar.

12. Ask for the publication’s editorial calendar. Every year, magazines release a new upcoming editorial calendar, which highlights the specific features they will be covering in editorial as well as specific advertising features. Be sure to time your pitch to something they are already covering if you want an editor to feature your business. This calendar describes the theme of each issue and is a good way to strategize your brand campaigns and pitches.

For more advice on PR, contact kruby@rubymediagroup.com to secure a copy of our new e-book How to Strategically Increase Media Exposure.

Follow us on Twitter @rubymediagroup and @sparklingruby

©2016 Ruby Media Group, Inc. All Rights Reserved.


Inbound Marketing: The Next Frontier in Digital PR

“Use content as your currency and create content that your prospects are looking for.” – Hubspot

I recently completed the Hubspot Inbound Marketing Certification program for 2015. There were some great takeaways that I wanted to share with you to help increase your brand exposure this year. If you need a quick refresher on best practices for digital PR, this is a perfect guide. Enjoy!

What is inbound marketing?

Inbound marketing is about empowering potential customers with the information they need to help find your business online. Your goal should be to create focused content that will help solve your prospect’s problem. Think about it. When you made your last purchase, did you call a salesperson asking to buy OR did you hop online and conduct thorough research? Chances are, you did thorough research, BUT when you did that research you didn’t type in a company’s name (because you don’t know the names yet). You were Googling the PROBLEM you had. When the prospect searches for their problem, your company needs to be on page 1 so the buyer sees it as a solution.

Why does inbound matter for PR executives?

Inbound marketing is very important for digital PR practitioners, because all companies should have a solid digital footprint. Today, all clients need a solid content library. Even repurposing old releases and turning them into blog posts can help secure backlinks and increase your SEO. A synonymous title for digital PR could actually be earning inbound links!

How do you get started with inbound marketing?

Figure out your buyer persona. Who are they? What information is most valuable to your prospects? How do they like to consume information? Once you have determined who your buyer persona is, you can then focus on creating keyword-rich content to reach them. If you are still wondering, “How can I engage my current customer base more?” you can always ask current clients some of these questions. Their answers can prove to be invaluable in the upfront research. Remember, your job is to deliver information that prospects need to help them make smart, informed purchase decisions. When thinking about the motives of buyer personas, focus on the ‘why.’ Uncovering their motives can lead to a powerful content strategy. Try interviewing current clients and look for trends in their responses. It is your job to know what they want to see, what they want to read, and what issues they are currently dealing with.

hubspot inbound marketing certification

“Put the education of your prospect before your personal initiatives.” Hubspot

Creating Content

Keyword research is critical to clearly giving a name to the prospect’s problem. Remember, think about the phrases that prospects are using to find someone who offers your services, instead of thinking about what you would use. Try not to use too much industry jargon either.

Formatting Content

What format will you use? Is your persona a visual learner? Do they read blogs on a regular basis? Do you have a valuable piece of content that belongs behind a form vs. on your blog? Here are some options that were recommended in the certification program for creating content:

  • Case studies
  • Videos
  • Infographics
  • White papers
  • Worksheets
  • Ebooks
  • Templates
  • Checklists
  • Webinars
  • Slideshare decks
hubspot inbound marketing certification program

CTA (Call to Action)

Every blog post should also have a call-to-action, or CTA. Examples of calls to action include: download, request, sign up and receive. When writing your CTA, focus on action verbs.

Awareness, Consideration, Decision

After a prospect is aware of their problem, they are in the consideration stage and are committed to understanding all available methods to solving the problem. You want to make sure you reach your prospect in the consideration stage by creating keyword-rich content. Remember, consumers don’t want to be sold to; they want to be educated. Once they are in the decision stage and have decided on a solution strategy, they are focused on the method of approach. It is important to have content prepared for each stage of the buyer’s journey.

Avoid Inbound Marketing Mistakes

The buyers journey has to be from the buyers’ perspective, NOT yours.

Your content needs to answer their problems vs. going straight to your business solution.

Your blog shouldn’t even begin to discuss your specific solution until the decision stage.

Content Creation Tips

Understand their problem: In order to provide a solution to potential customers, you need to first recognize the problem. Ask yourself, is your content focused on their problem?

Tailor the post: Write blog posts tailored to who you are trying to reach and what they are interested in. The best content has to be grounded in the correct context.

Question the post: After you write content, ask yourself if the content helps your buyer persona. If your answer is that it helps anyone other then your persona, it belongs somewhere else or shouldn’t be created. ALWAYS focus on mapping content to your persona and where they are at in the buyers’ journey. Make it EASY for them to consume your content. Type in the last 5 blog posts you have created with 5 client names. Would these clients read the content? Another trick: If you are stuck creating content, ask yourself this: What questions might buyer X have that your company could provide solutions to? 

Distribute content: Make your content available through other platforms so prospects can find it more easily. It’s not enough to just have content. You need others to re-distribute it.

Leverage sales for content mapping: What questions do people have who are interested in what you do? Work with the sales team to leverage prospects’ questions into great content! Figure out what your prospects are searching for so you can make sure they find your site. Make sure you are addressing a topic your prospects actually want to learn about.

Categorize keywords: Do this by stages of the buyer’s journeys. Keywords should include: problem-based keywords, solution keywords, branded keywords, and casual language. Use keywods.io or Google’s webmaster tool to get suggestions.

Tips for Optimizing SEO: In order to optimize your content, you need to be specific with your service offerings or else SEO will actually be more difficult. It is easier to rank if your keywords are more specific and targeted. If you are looking to quickly boost your SEO, be sure to set up business page on the top online directories including Yelp, Yellow Pages, local chambers of commerce, bing, Yahoo, Google plus and more. This will help increase links back to your site.

SEO Tips

Create content that uses natural language and variations on the long tail keyword.

Shorten the title to under 60 characters. If it is over 60 characters it will get cut off in search results page.

You should know what the value of the post is and what you learn from the title.

Format the post so search engines can easily find it.

White space is your friend. Focus on content, not clutter. Use section headers, bullets and lists to help break down the content.

Optimize the page around long tail keywords, including your page title, url, post title, image alt text, body, headers.

Measuring Success

When measuring the success of your content strategy, be sure to focus on the following metrics:

  • Number of visits
  • Page views
  • Leads generated
  • Shareability on social media
  • Inbound links generated

Remember, your content is a solution to your prospects greatest challenges. Make sure you use keywords that will draw attention to your client’s business by crafting a stellar content strategy. If you want to get inbound certified, click here.

Ruby Media Group is a premiere public relations firm in Westchester County. For more information on optimizing your exposure, contact kruby @ rubymediagroup.com